Privacy Policy

Oxford College of Pharmacy is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our institution.

1. Information We Collect

We collect information that you provide directly to us and information that is automatically collected when you use our website:

Personal Information:

Name, contact information (phone, email, address) when you submit forms
Academic information including course preferences, educational background
Student enrollment data, academic records, and performance information
Payment and financial information for fee processing
Identification documents submitted during admission process

Automatically Collected Information:

IP address, browser type, and device information
Pages visited, time spent on pages, and navigation patterns
Cookies and similar tracking technologies
Referral sources and search terms used to find our website

2. How We Use Your Information

We use the collected information for the following purposes:

To process admissions applications and enrollment requests
To communicate with you about academic programs, events, and important announcements
To manage student records, academic progress, and administrative processes
To process fee payments and maintain financial records
To improve our website functionality and user experience
To comply with legal obligations and regulatory requirements
To send newsletters, updates, and promotional materials (with your consent)
To respond to your inquiries, feedback, and support requests
To ensure campus security and prevent fraud or unauthorized access

3. Information Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

Educational Authorities: With AKTU, BTE, PCI, and other regulatory bodies as required for accreditation and compliance
Service Providers: With trusted third-party service providers who assist in website operations, payment processing, or administrative functions (under strict confidentiality agreements)
Legal Requirements: When required by law, court order, or government regulations
Safety and Security: To protect the rights, property, or safety of the college, students, faculty, or others
With Your Consent: When you explicitly authorize us to share your information

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

Secure servers and encrypted data transmission (SSL/TLS)
Access controls and authentication mechanisms to restrict unauthorized access
Regular security audits and vulnerability assessments
Staff training on data protection and privacy practices
Secure storage of physical documents and records

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience:

Essential Cookies: Required for website functionality and cannot be disabled
Analytics Cookies: Help us understand how visitors interact with our website
Preference Cookies: Remember your settings and preferences

You can control cookie settings through your browser preferences. However, disabling certain cookies may affect website functionality.

6. Your Rights and Choices

You have the following rights regarding your personal information:

Access: Request access to your personal information held by us
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your information (subject to legal and academic record retention requirements)
Objection: Object to certain processing of your information
Data Portability: Request a copy of your data in a structured format
Withdraw Consent: Withdraw consent for marketing communications at any time

To exercise these rights, please contact us using the information provided in the Contact section below.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law:

Student academic records are retained as per university and regulatory requirements
Financial records are retained as per accounting and tax regulations
Website usage data may be retained for analytics and improvement purposes
Information may be retained longer if required for legal proceedings or compliance

8. Children's Privacy

Our website and services are intended for individuals who are at least 17 years of age (minimum age for admission). We do not knowingly collect personal information from children under 17 without parental consent. If you believe we have collected information from a child under 17, please contact us immediately.

9. Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy does not apply to external sites. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the privacy practices of external websites.

10. Updates to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website with a revised "Last Updated" date. Your continued use of our website after such changes constitutes acceptance of the updated policy.

11. Compliance with Laws

This Privacy Policy is designed to comply with applicable Indian data protection laws and regulations. We are committed to maintaining the highest standards of data protection and privacy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Oxford College of Pharmacy
Masoorie Gulawati Road, UPSIDC Industrial Area,
District Hapur, Uttar Pradesh - 201015
Phone: +91 - 9999002426, +91 - 9999002530
Email: oxford.com2008@gmail.com

For privacy-related inquiries, please include "Privacy Inquiry" in the subject line of your email.

Last Updated: 2026